General
The management and processing of adult men’s registrations is divided between clubs who compete at levels 1-4 and those who compete at levels 5-12 of the RFU Leagues.

Adult men’s registrations are governed by the RFU Regulations, and in particular Regulation 14.

All players who are registering for Adult rugby must complete and submit the RFU Adult Player Registration form. For clubs who compete at levels 5-12, the Senior Team's Registrar (Team Manager) will need to complete the relevant application form and register that player online via the Game Management System (GMS).

Online Application Process
Online registration is available for all Senior Section Team Managers. If online registration is used, the player will become effectively registered upon completion of the process in the same way as if he had been registered by the Regional Registrar.

Clubs wishing to register players themselves on the player registration module of the GMS, are still required to ensure the completed registration form is signed by the player to confirm that the data is accurate and retain the form for at least 12 months from the date which it was processed.

If you have difficulties accessing GMS, you can contact the Junior Secretary/Club Registrar who will be able to help you to obtain login details.

Although clubs at levels 5 and below can register certain players online themselves. As per RFU Regulation 14.5.11, the following types of players must be registered with your RFU Registrar, rather than online:

England Academy Players;
Contracted Players;
Contracted Overseas Players;
A Player applying for Effective Registration with a Club with which he has previously been Effectively Registered during the Season;
A Player for whom the Club is making an Expedited Application;
A Player for whom the Club is making an application during the period between the Transfer Deadline and the end of the Season.

Loan Players
Club registrars will only be required to use DocuSign to approve the registration or loan of players transferring to clubs at levels 1-4.

All other registration and loan applications should still be completed and processed online by the club registrar via the GMS or sent to your RFU Registrar.

Playing Adult Rugby
A player aged 17 who is registered for youth rugby is not automatically eligible for Adult rugby and must complete an Adult Player Registration form and be registered accordingly.

RFU Regulation 15.6.1 states that a male player can play adult contact and non-contact rugby, or train with other adults in contact and non-contact rugby, when they reach their seventeenth birthday provided:

They have been assessed as capable of playing with adults
The RFU’s Playing Adult Rugby Form has been duly completed and signed
The player does not train or play in the front row of the contested scrum. Once a player has reached the age of 18, the player may play in any position.

The below form must be completed and approval received back from Yorkshire RFU before the player is allowed to be selected:

Playing Adult Rugby Form

Contracted & Amateur Players
All players who are receiving material benefit, must submit a contract information form to their RFU Registrar. Material Benefit is defined in RFU Regulation 7.2.5..

Any person or entity giving or receiving (whether directly or indirectly) any Material Benefit for participation in the Game must ensure that:

A Contract is in place
Such Contract is in a form approved and/or distributed by the RFU
RFU Regulation 14.6.3 is complied with in respect of all Contracted Players (RFU Regulation 7.3).

To find further information about player contracts visit the Player Contracts & Agents page.

Players and Clubs must jointly submit a contract information form to the RFU within 14 days of the contracted player's registration date with his club, as per RFU Regulation 14.9.3 (a).

Previously, this was a 3 month period.

Player Loans
The following are the limits of loan players allowed to be selected in a match day squad, as stipulated in RFU Regulation 13.4.4:

Level 1 (Premiership): no more than three Loan Players.
Level 2 (Championship): no more than three Loan Players.
Level 3 (National One): no more than three Loan Players.
Level 4 (National Two) and below: four players from another Club of which no more than three shall be Loan Players and the others (up to the maximum of four) must be England Academy Players.

Loan DocuSign User Guide

Loan Application Form (Clubs at Levels 5-12 only)